A wedding runs on logistics: twelve vendors, twenty events, one day. The Wedding Day Timeline & Vendor Coordinator is the operations workbook — an hour-by-hour schedule that checks its own overlaps, a vendor directory whose balances are always true, every payment on one schedule, and a 40-task countdown from a year out to the night before.

It starts on Start Here: your names, the date, and the venues. Then the system builds itself around one principle — enter everything once, in its one place, and let the formulas carry it everywhere else.

The 6 tabs:
• Start Here — names, wedding date, ceremony and reception venues. Everything reads from here.
• Dashboard — the whole operation at a glance: vendors booked, contracts signed, total contracted, paid, balances due, next payment due; the shape of the day (first event, last event, minutes scheduled); and countdown progress overall and per phase.
• Day-Of Timeline — the 20 standard events of a wedding day are already listed. Type a start time and a duration; the end time calculates itself, and a Timing Check column flags any event that starts before the previous one ends. Gaps are fine — overlaps get caught before the day does.
• Vendor Directory — every vendor in one row: category, contact, phone, email, contract signed?, total cost, day-of arrival time. Paid To Date and Balance Due are formulas, read from the Payment Schedule — never typed, never stale.
• Payment Schedule — every deposit, installment and final balance with a due date and a Paid? flag. Its totals cross-check the Directory to the dollar.
• Countdown Checklist — 40 tasks in 8 phases, from “book the venue” at 12+ months out to “lay out attire, rings & documents” the day before, with progress tracked per phase.

Balances that cannot drift. In most spreadsheets, a vendor’s balance lives in three places and is wrong in two of them. Here, payments live only on the Payment Schedule, and the Directory reads them by vendor name — so the balance your coordinator sees is the balance your payments actually add up to. (One rule matters: the vendor name must match exactly in both tabs. The guide repeats it, because it is the only way to break it.)

The example is a real-shaped operation, not a fantasy. The filled example is a fictional wedding with 12 vendors and $23,925 contracted: $8,524 of deposits paid, $15,401 of balances remaining, the next payment due September 17 — and one honest wrinkle, a DJ who has taken a deposit but not yet signed the contract, which the Dashboard politely refuses to ignore. The day itself runs 8:00 AM to 11:45 PM across 20 events and 780 scheduled minutes, with all timing checks green. The countdown stands at 22 of 40 tasks — exactly where a real couple sits a few months out. Every number is hand-verifiable.

Planning the whole wedding? The rest of the suite:
• The money: the Wedding Budget Planner ($19.99) — estimated vs actual, deposits, balances due, and cost per guest across 36 cost lines.
• The people: the Wedding Guest List & RSVP Manager ($14.99) — households, plus-ones, RSVPs, meal counts, seating and thank-you cards.
• All three: the Wedding Bundle ($34.99) — save $14.97 vs buying them separately.

You receive 3 files:
1. The coordinator, BLANK — events and countdown tasks listed, ready for your wedding.
2. The coordinator, EXAMPLE — the complete fictional wedding filled in, so you can see exactly how everything works.
3. A Quick Start Guide (PDF) — setup in about 5 minutes, every tab explained, and a walkthrough of the example.

Good to know:
• Works in Microsoft Excel and Google Sheets. Yellow cells are for typing, grey cells are formulas — that’s the only rule.
• No subscriptions, no macros, no add-ons. Buy once, use it from the first booking to the final load-out.
• Instant download — files are available as soon as you check out.
• No TODAY() tricks: countdown phases are labels you move through, and nothing changes because a day passed.

About how this was made: This spreadsheet was created with the help of AI tools, then independently formula-tested (123 automated checks recalculated and verified, including blank and overlapping-timeline cases) and reviewed before listing — the same standard as every RemodelLedger product. The example couple and vendors are fictional.

vendor tracker

Wedding Day Timeline and Vendor Coordinator Spreadsheet | Day Of Schedule, Vendor Payments and Countdown Checklist | Excel Sheets